List of 221 MS Word Short Cut Keys
Short Cut Key
Word Command
Description
1
Ctrl + Shift + A
AllCaps
Makes the selection all capitals (toggle)
2
Alt + Ctrl + 1
ApplyHeading1
Applies Heading 1 style to the selected text
3
Alt + Ctrl + 2
ApplyHeading2
Applies Heading 2 style to the selected text
4
Alt + Ctrl + 3
ApplyHeading3
Applies Heading 3 style to the selected text
5
Ctrl + Shift + L
ApplyListBullet
Applies List Bullet style to the selected text
6
Alt + F10
AppMaximize
Enlarges the application window to full size
7
Alt + F5
AppRestore
Restores the application window to normal size
8
Ctrl+B
Bold
Makes the selection bold (toggle)
9
Ctrl + PgDn
BrowseNext
Jump to the next browse object
10
Ctrl + PgUp
BrowsePrev
Jump to the previous browse object
11
Alt + Ctrl + Home
BrowseSel
Select the next/prev browse object
12
Esc
Cancel
Terminates an action
13
Ctrl+E
CenterPara
Centers the paragraph between the indents
14
Shift+F3
ChangeCase
Changes the case of the letters in the selection
15
Left arrow
CharLeft
Moves the insertion point to the left one character
16
Shift + Left arrow
CharLeftExtend
Extends the selection to the left one character
17
Rt arrow
CharRight
Moves the insertion point to the right one character
18
Shift + Rt arrow
CharRightExtend
Extends the selection to the right one character
19
Alt + Shift + C
ClosePane
Closes the active window pane (if you are in Normal View and have,
for example, the Footnote pane open)
20
Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is
far easier!)
ColumnSelect
Selects a columnar block of text
21
Ctrl +Shift+C
CopyFormat
Copies the formatting of the selection
22
Shift + F2
CopyText
Makes a copy of the selection without using the clipboard (press
Return to paste)
23
Alt + F3
CreateAutoText
Adds an AutoText entry to the active template
24
Ctrl+ Backspace
DeleteBackWord
Deletes the previous word without putting it on the Clipboard
25
Ctrl + Del
DeleteWord
Deletes the next word without putting it on the Clipboard
26
Ctrl+W, Ctrl+F4
DocClose
Prompts to save the document and then closes the active window.
(But doesn't intercept the menu command)
27
Ctrl + F10
DocMaximize
Enlarges the active window to full size
28
Ctrl + F7
DocMove
Changes the position of the active window
29
Ctrl + F5
DocRestore
Restores the window to normal size
30
Ctrl + F8
DocSize
Changes the size of the active window
31
Alt + Ctrl + S
DocSplit
Splits the active window horizontally and then adjusts the split
32
Alt + Shift + F9
DoFieldClick
Executes the action associated with macrobutton fields
33
Ctrl + Shift + D
DoubleUnderline
Double underlines the selection (toggle)
34
Alt R, G
DrawGroup
Groups the selected drawing objects
35
Alt R, I
DrawSnapToGrid
Sets up a grid for aligning drawing objects
36
Alt R, U
DrawUngroup
Ungroups the selected group of drawing objects
37
Ctrl+Shift+F5 (Or: Alt I, K)
EditBookmark
Brings up the bookmark dialog
38
Del
EditClear
Performs a forward delete or removes the selection without putting
it on the Clipboard
39
Ctrl+C
EditCopy
Copies the selection and puts it on the Clipboard
40
Ctrl+X
EditCut
Cuts the selection and puts it on the Clipboard
41
Ctrl+F
EditFind
Finds the specified text or the specified formatting
42
F5, Ctrl+G
EditGoTo
Jumps to a specified place in the active document
43
Alt E, K
EditLinks
Allows links to be viewed, updated, opened, or removed
44
Ctrl+V
EditPaste
Inserts the Clipboard contents at the insertion point
45
Alt E, S
EditPasteSpecial
Inserts the Clipboard contents as a linked object, embedded object,
or other format
46
Alt + Shift + Backspc
EditRedo
Redoes the last action that was undone
47
F4
EditRedoOrRepeat
Repeats the last command, or redoes the last action that was undone
(unfortunately, doesn't work for as many commands in Word 2000 as in Word 97 and
below, but this is still one of Word's most useful shortcuts, if not the most
useful)
48
Ctrl+H
EditReplace
Finds the specified text or the specified formatting and replaces
it
49
Ctrl+A
EditSelectAll
Selects the entire document
50
Ctrl+Z
EditUndo
Reverses the last action
51
Alt + PageDn (to select to end of column, use Alt + Shift + PgDn)
EndOfColumn
Moves to the last cell in the current table column
52
Ctrl+Shift+End
EndOfDocExtend
Extends the selection to the end of the last line of the document
53
Ctrl+End
EndOfDocument
Moves the insertion point to the end of the last line of the
document
54
End
EndOfLine
Moves the insertion point to the end of the current line
55
Shift+End
EndOfLineExtend
Extends the selection to the end of the current line
56
Alt+End
EndOfRow
Moves to the last cell in the current row
57
Alt + Ctrl + PgDn
EndOfWindow
Moves the insertion point to the end of the last visible line on
the screen
58
Shift + Alt + Ctrl + PgDn
EndOfWindowExtend
Extends the selection to the end of the last visible line on the
screen
59
F8 (press Esc to turn off)
ExtendSelection
Turns on extend selection mode and then expands the selection with
the direction keys
60
Alt + F4 (<9>)
FileCloseOrExit
Closes the current document, or if no documents are open, quits
Word. Horrible command, as it makes it a long winded business to quit Word. But
there's a simple solution - assign Alt+F4 to FileExit instead.
61
Alt + F4 (Word 97)
FileExit
Quits Microsoft Word and prompts to save the documents (does
intercept the menu item, but not the keyboard shortcut, or the x button. An
AutoExit macro is usually a better way of intercepting this).
62
NOT Ctrl+N!!
FileNew
Creates a new document or template (brings up the dialog). Note
that: Word pretends that Ctrl+N is assigned to FileNew but it isn't, it's
assigned to FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to
the FileNewDialog command. In Word 97 the only way to fix it is to create a
macro called FileNew (to do this, press Alt + F8, type "FileNew" without the
quotes and Click "Create". The macro will automatically contain the code needed
to make it work).
63
Ctrl+N
FileNewDefault
Creates a new document based on the Normal template.
64
Ctrl+O
FileOpen
Opens an existing document or template
65
Alt F, U
FilePageSetup
Changes the page setup of the selected sections
66
Ctrl + P
FilePrint
Prints the active document (brings up the dialog)
67
Ctrl+F2
FilePrintPreview
Displays full pages as they will be printed
68
Alt F, I
FileProperties
Shows the properties of the active document
69
Ctrl+S
FileSave
FileSave
70
Alt F, A (or F12)
FileSaveAs
Saves a copy of the document in a separate file (brings up the
dialog)
71
Ctrl+Shift+F
Font
Activates the Fonts listbox on the formatting toolbar
72
Ctrl+Shift+P
FontSizeSelect
Activates the Font Size drop-down on the formatting toolbar
73
Alt + Ctrl + K
FormatAutoFormat
Automatically formats a document (or sometimes, automatically
screws it up)
74
Alt O, B
FormatBordersAndShading
Changes the borders and shading of the selected paragraphs, table
cells, and pictures
75
Alt O, E
FormatChangeCase
Changes the case of the letters in the selection
76
Alt O, C
FormatColumns
Changes the column format of the selected sections (brings up the
dialog)
77
Alt O, D
FormatDropCap
Formats the first character of current paragraph as a dropped
capital (must select it first)
78
Ctrl+D
FormatFont
Brings up the Format + Font dialog
79
Alt + Shift + R
FormatHeaderFooterLink
Links the current header/footer to the previous section (but does
not intercept the button on the Header Footer toolbar)
80
Alt O, P
FormatParagraph
Brings up the Format Paragraph dialog
81
Alt O, S
FormatStyle
Applies, creates, or modifies styles
82
Alt O, T
FormatTabs
Brings up the Format Tabs dialog
83
Shift + F5
GoBack
Returns to the previous insertion point (goes back to up to 3
points, then returns to where you started; this is one of the most useful
shortcuts of them all. Also useful when opening a document, if you want to g
straight to where you were last editing it)
84
Ctrl + >
GrowFont
Increases the font size of the selection
85
Ctrl + ]
GrowFontOnePoint
Increases the font size of the selection by one point
86
Ctrl + T (or drag the ruler)
HangingIndent
Increases the hanging indent
87
F1
Help
Microsoft Word Help
88
Shift + F1
HelpTool
Lets you get help on a command or screen region or examine text
properties
89
Ctrl + Shift + H
Hidden
Makes the selection hidden text (toggle)
90
Click on it
HyperlinkOpen
Connect to a hyperlink's address
91
Ctrl + M (or drag the ruler)
Indent
Moves the left indent to the next tab stop
92
Alt + Ctrl + M (or Alt I, M)
InsertAnnotation
Inserts a comment
93
F3
InsertAutoText
Replaces the name of the AutoText entry with its contents
94
Alt I, B
InsertBreak
Ends a page, column, or section at the insertion point
95
Alt I, C
InsertCaption
Inserts a caption above or below a selected object
96
Ctrl + Shift + Return
InsertColumnBreak
Inserts a column break at the insertion point
97
Alt + Shift + D
InsertDateField
Inserts a date field
98
Alt + Ctrl + D
InsertEndnoteNow
Inserts an endnote reference at the insertion point without
displaying the dialog
99
Alt I, F
InsertField
Inserts a field in the active document
100
Ctrl+F9
InsertFieldChars
Inserts an empty field with the enclosing field characters
